Planning a wedding or big event in Marin County? Then you already know, there’s a lot on your plate. Between finding the perfect venue and finalizing the guest list, it’s easy to overlook one key piece of the puzzle: the AV setup.
Whether you’re hosting a dreamy coastal wedding or a high-energy gala, lighting, sound, and a solid AV conference system in Marin County can seriously elevate the experience. At Techtonic Events, we’ve supported hundreds of planners through the process. Here’s our laid-back, low-stress guide to when and how to plan your AV, no jargon, no fluff.
6 Months Out: Lock It In Early
If your event is six months away, now’s the time to start locking in key vendors, AV included. Especially in Marin County, where venues can be quirky and dates get snapped up fast.
Here’s what to knock out:
- 🗓 Book your AV team (hi 👋🏼)
- 💡 Share your vision, Pinterest board, or even a vibe check, we’ll help build the tech around it
- 🎤 Talk about ceremony audio, uplighting, video screens, all the good stuff
- 📍Make sure your AV crew has access to the venue to scope things out
- 🔌 Ask about power, load-in logistics, and any “tricky spots” the venue might have
Hot Tip: If your AV company has worked your venue before (we probably have), you’ll save loads of time troubleshooting.
🛠 3 Months Out: Get Into the Details
Okay, now things are getting real. You’ve got a better sense of your timeline and guest count, and you’re probably knee-deep in planning mode.
This is when we start shaping the event’s tech backbone:
- 🎶 What’s happening during the ceremony, reception, speeches, or entertainment?
- 🔊 Where should the speakers go so no one misses a word?
- 💡 What lighting will vibe with your color palette or mood?
- 🧾 Want live streaming or a slideshow? Let’s map it all out.
- 📅 It’s also a good time to do a walk-through if we haven’t already.
And if you’re doing something hybrid or have any corporate-style needs (yes, even at weddings!), this is when the AV conference system Marin County really shines.
1 Month Out: Final Touches + Peace of Mind
At this point, it’s all about confirming and fine-tuning. You’re almost there!
Here’s what you’ll want to do:
- ✅ Finalize your floor plan and vendor schedule
- 📈 Send any updates (guest count, timeline, last-minute changes) to your AV team
- 🎬 Test out slideshows, videos, audio cues, especially for special moments
- 🎧 Make sure your DJ, videographer, and other vendors are looped in so we’re all on the same page
- 📞 Hop on a final call (or even a rehearsal) to smooth out last-minute details
Think of this phase as the “trust fall”. You’ve built the plan, now it’s time to let your AV crew catch you. (Spoiler: we will!)
You’ve Got This (and We’ve Got Your AV Needs!)
Planning an event takes effort. There are 10,000 moving parts, and sometimes it feels like they’re all on fire. But your AV setup? That shouldn’t be the thing that keeps you up at night.
We’re here to make the tech side easy, smooth, and dare we say, fun? From mic checks to dance-floor lighting, we’ve got you covered.
📲 Ready to chat about your event? Hit us up at Techtonic Events!
Contact us online now or give us a call at (844) 483-2428